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New Service-Speed Post Cash on Delivery (SPCOD)

Speed Post Cash On Delivery

Contractual Service

• This is a contractual service that provides the facility of collecting the sum of money specified at the time of posting by the sender  and the amount shall be remitted to the sender through ePayment.
• The Bulk Customer has to first enter into an agreement with the Department for booking of Speed Post articles, which will result into the customer being allotted an account number. 
•  Subsequently, the bulk customer will enter into another agreement for booking of Speed Post     Cash on Delivery  articles,  which will involve creation of  e-Biller ID

Implementation

• SP COD articles will be identified based on the barcode prefix allotted to specific COD Customers;
• Booking & Dispatch of COD articles will be in Speednet;
• COD articles will be received for delivery in Speednet and transferred to Meghdoot Postman module - Receipt of information from data center is mandatory – Option to place request to data center to resend information is available;
• Payments related to COD articles delivered will be made in Treasury module through ePayment data and Billing will be done in Speednet.

Speednet – Customer Master and Agreement

• §  Creation of COD Bulk customer is similar to any other Bulk Customer except for the mandatory entry of eBiller ID and Barcode prefix allotted to the COD customer.

Speednet – Booking Options

•   SP COD related options are available under BNPL.
•  Options are available for booking of individual articles as well as bulk booking using Excel File upload.
•   A new communication module has been developed to cater to the needs of processing XML files. 
•  Installation of new communication module is mandatory for the Speednet offices.

Speednet – Individual Articles booking

• Booking options are similar to the existing options and there is not much change.

Speednet – Closing of Bags

•   Segregate the COD articles and scan them after completion of other Speed Post articles.   Then the entries relating to COD articles are printed at the end of the SpeedPost manifest.

Speednet – Bags Receipt and Opening

• SP COD articles will be received in Speed Post bags like ordinary SP Articles.

Speednet – Transfer to Meghdoot Postman

•   Received SP COD articles will be transferred to Meghdoot Postman for delivery through Menu Delivery à SP COD Transfer to Postman – (New menu option created.)

•  Note: Redirection facility is not provided for SP COD articles in Meghdoot Postman and if the articles are transferred to Meghdoot Postman, they cannot be redirected.Hence, article for redirection should be done by Speed Post PA in respect of missent articles.At the request of addressee also, the SPCOD cannot be redirected.

•  Transfer of SP COD articles to Meghdoot Postman is subject to availability of electronic data in local SpeedNet Database.

•  If electronic data is not available, a resend data request will be sent to Central Server.   Data center will resend information in about an hour.

•  If electronic data is available, SP COD articles will be transferred to Meghdoot Postman

Speednet – Reports for COD

• Upon transfer of SP COD articles to Meghdoot Postman, a report should be generated through Menu Reports à Delivery à Speed Post Articles à To Meghdoot Postman Module and hand over the SP COD articles physically along with this report to Postman Delivery Branch.

Speednet – COD Articles booking data – Request option for Supervisor

• Transfer of SP COD articles to Meghdoot Postman is subject to availability of electronic data in local SpeedNet Database. Hence, an option for resend data request to Central Server  is also made available to Supervisor under Tools à Request – Resend COD Booking Data, which can be used if electronic data is not available for SP COD article.

Meghdoot Postman – COD Options

• Redirection facility is not provided for COD articles in Postman application.
• SP COD article delivery is done through postman application.

Meghdoot Postman – COD Articles Invoicing

• Only articles with amount <=Rs 10000 can be given to postman for delivery. 
• Once the articles are available in postman , they will appear in COD – Post Sorting form for invoicing.

Meghdoot Postman – COD Articles for BOs

• Articles can be invoiced to attached BOs also

§   

Meghdoot Postman – COD Articles – Returns

•          Returns of the invoiced articles can be taken through “Returns” menu option.

•          Provision for taking late returns also available.

•           

Meghdoot Postman – COD Articles – BO Returns

•          BO Articles returns can be taken through “BO Remarks” menu option.

•          Postman Supervisor has to verify returns of BO COD articles by using the  menu option Postman Supervisor -> Treasury -> BO COD Verification.

•           

Meghdoot Postman – COD Articles – Submit

•          Submit accounts is must for COD articles like for any other  articles.

•          Submit accounts should be done for all beats and window also.

•          Article disposal information will be transmitted to data center only if submit accounts is done.

•          After submit accounts, run Speednet communication to update the delivered and undelivered articles information to central server

•           

ePayment – Transmission & Receipt of COD

•          e-Payment Client needs to  call for transmitting SPCOD Articles delivery data to Data center at the office of delivery and for receiving SPCOD  payment data at the office of payment.   This can be scheduled.

•          Note:  Speednet Communication updates the delivery information from Meghdoot server to Speednet server and also transmits the information to Speednet Central server.

•           

Treasury – Payment to COD Customer

•          Treasury supervisor has to assign the work of SPCOD Payment to the Treasurer concerned through Masters—Work Distribution Option to get the Payment Menu option to the Treasurer.

•          For making payment to the SPCOD Biller  Treasurer has to Select the Option Payments—SPCOD Payments as like Epayments.

•          Select the data received for payment to the SPCOD biller through fetch option and make payment to the biller through “Cheque” mode only as prescribed in SOP.  This is similar to any other epayment billers

•          SPCOD Payment Report option has been provided under Reports Menu. Select the details of Designation, Biller Name etc., as like Epayment Report.

•          Details of the SPCOD articles for which payment has been made for the day will be displayed in SP COD Payment Repot. Amount to the biller will be paid deducting the SPCOD fee and Taxes as prescribed from the Total amount Received. 

•          In HO Summary the amount paid to the biller will be adjusted against Drawn from Bank amount and the Remaining amount will be adjusted against SPCOD Fee and Taxes as like other E Bill payments, Ebill Collection.

•          In respect of SOs. these details will be available in the SO daily account.

Return  to Sender:

•          Delivery of RTS Articles will be as in the case of normal COD articles.

•          The COD Value appear as zero (‘0’) for articles received for delivery as undelivered and returned to sender.

•          However, for RTS Articles double the rate of Speed post tariff will be collected at the time of monthly billing.

Monthly Billing :

Monthly billing will be similar to the existing options. However, RTS articles count and second tariff for the RTS articles will be included for the COD customers in the Monthly Billing.

New Features in Update- 8 to Meghdoot 7.0

New Features in Update-8 to Meghdoot 7.0

I)  Point of Sale

           

Provision for booking IFS Moneyorder and the related reports.

Provision for booking Business Reply Speed Post Articles.

Revision of ePayment Tariff.

Revision of ePayment Tariff for Rebooked transactions.

Provision for acceptance of service tax and education cess with PLI and RPLI transactions.

Provision for entering Mobile Number for all registered articles.

Revision of Internation EMS Tariff.

Revised the maximum limit of MOs that can be send to Bhutan.

Currencies for which exchange rate is available only will be available while doing MOVidesh Eurogiro transactions.

Validation for invalid PINCode.

Separate classification of WNX revenue and commission on WNX articles.

Enhanced the maximum weight of articles that can be booked through WNX.

DOP Commission, Service Tax and Education Cess are made available in the WNX Reports.

Provision for configuring Service tax for WNX Transactions

Bugs Fixed

Updated the SPCs and Linked Post Offices.

Updated the list of foreign countries.

Updated the PINCodes.

Negative values are validated while uploading the text file containing bulk MO data.

Error in VP Express Parcel Tariff.

Errors while doing WNX Transactions.

Duplicate receipt printing for WNX Transactions.

Rectified the error in User Account Report for Cancelled IPOs.

Rectified the error while uploading data from Franchised Outlets.

II) Despatch

                Provision made to Close Unregistered Letter Bags in the following option.

Despatch -> Operator -> Prepare -> Prepare UnRegistered Letter Bag.

Provision made to Despatch the Unregistered Letter Bags closed  along with the Registered Bagclosed in the following option.

                Despatch -> Operator -> Prepare -> Despatch Bags

Reports for the Un Registered Bags closed available in the following option.

Despatch -> Operator ->  Report -> Other Reports -> UnRegistered Bags Closed.

Reports for the Un Registered Bags despatched available along with the Registered Bags  Despatched in the following option.

Despatch -> Operator ->  Report -> Bundle/Despatch/Deposit Lists-> Despatch List.

Provision made in Despatch application that any operator can receive the special journal articles once uploaded by  supervisor in BPC/MBC.

As BPCs / MBCs will not do delivery, despatch application will process local special journal articles received  in BPC/MBC.

III)    ePayment

Modifications in e-Payment web site:

                Provision is made for calculating the ePayment commission at the Point Of Sale counters at the time of e-Payment transactions for designated billers. The commission type needs to be configured in ePayment web site while configuring the biller. The commission types as classified as below:

               

Deducted from the bill amount while payment – per bill

Deducted from the bill amount while payment – percentage

Collected from customer at Point Of Sale Counter -  per bill

Collected from customer at Point Of Sale Counter -  percentage

For the first two types the commission along with taxes will be deducted from the amount to be paid to the biller at the time of payment at the treasury of the payment office.

For the last two types the commission along with taxes will be collected in addition to the bill amount from the customer in Point Of Sale counters. The commission and taxes will also be accounted in the office of collection in respective account heads.

IV)     Sub Accounts

New Features

As per the new e-Payment tariff revision for certain e-Payment billers, provision made to  fetch Commission, Service Tax and EC from the sub offices if its HO and rebooking verification for BO rebooked transactions in POS if its SO.

Provision made to upload the e-bill payments text file received from the SOs along with e-bill receipts file.

Bugs Fixed

Rectified the error while uploading Additional Daily Account through Floppy Upload option.

V)     Treasury

New Features

Separate Classification of amounts of IPO value and Commission booked at POS Counter in the Daily Account / Summaries.

Provision for incorporating the amounts of Ebill Commission and taxes collected at POS counter for certain e-payment billers at the office of booking itself in the Daily Account/ Summaries.

Generation of Ebill text file along with other Daily Account files at SOs with biller wise consolidation of amounts of ebill receipts/ ebill payments, Ebill commission, Taxes etc.,.

Provision for making payment through ECS mode of Option in respect of payments made to SPCOD billers (Specific for M/s Amazon SPCOD biller payable at BG GPO).

Separate classification of amounts collected towards WNX transactions booked at the PO under the account heads WNX Revenue, WNX Commission and Taxes in the Daily Accounts/Summaries.

Provision for separate classification of amounts collected/paid toward IFS Money Orders (IEMOissue, IEMOCommission and IEMOPaid) in the Daily Accounts / Summaries.

Rounding off of the total Service Tax due for deduction from the billers while making payment to the billers in Treasury Module. The procedure followed is the same as being done in Point of Sale module at the time booking of Speed Post articles.

Creation of separate account heads and provision for classification of amounts collected/paid for 10 yr NSC IX Issue under SB Category in Daily Accounts/Summaries.

VI)    Postman

Unregistered Letter Bag Receipt scan

Postman Operator has to enter details of unregistered letter bags received at the office, in Postman application. The menu option is “Postman Operator -> Invoicing -> UnRegistered Letters -> Bag Receiving”

Once the form is opened, the virtually received unregistered bags will get displayed. User can select physically received bags among them and click “OK” button to receive the bags. If bags are not received virtually, please use “Physical Bag” option to enter unregistered bag details and then click “OK” to receive the bags.

There is a report provided in the application to get details of unregistered bags received at the office. It is provided at “Postman Operator -> Reports -> Unregistered Letter Bags -> Bag Details” menu option.

BO Transaction Date

The provision to enter BO transaction date in case of articles delivered/ dispatched at BO is provided in BO Remarks option for Reg/Parel/MO/eMO articles. It is provided at Postman Operator à BO Remarks à Regd/VP Letters / Regd/VP Parcels /Money Orders/ eMoney Orders.

VII)   AccountsMIS Client

New Features:

Capturing the data in r/o newly created Account Heads in respect of NSC IX Issue and Discharge amounts and transmitting the same to AccountsMIS Server for MIS purpose.

VIII)     AccountsPBS

Ebill Receipts

Once the form is opened, the operator can enter the details of ebill receipts which include commission.

Ebill receipts –Fetch from counter:  In the provision to fetch the ebill receipts data from counter, the commn is also getting fetched.

Ebill receipts –Fetch from subaccountsNew option is provided for fetching ebill receipts data from sub office

Ebill commission reports

The operator can take the reports of ebill commission

Under Reportsàreceiptsàebillcommn

The operator has to select the ebill commn head and its has to be tallied with the cashbook to generate the reports of ebill commission

Bugs Fixed

Pension:-  String or binary data would be truncated error is  rectified